Details
Posted: 6 October 2025
Location: Remote (US-based; Washington DC Metro Area preferred)
Salary range: $50,000 – $70,000 base salary; bonus based on performance; health insurance; 401k plan with match
Download: Job description PDF
The role
The Programs Administrator & Executive Assistant will provide essential administrative and coordination support across Tech Coalition’s programs including Pathways, Member working groups, and more.
This dual-role supports both operational consistency (e.g., onboarding, systems access, scheduling) and executive-level assistance to the VP of Programs and Member Success. It’s ideal for someone who thrives in a fast-paced, mission-driven environment and has excellent organizational and interpersonal skills.
Key responsibilities
- Coordinate access and onboarding to Pathways and member engagement systems and platforms.
- Provide administrative support for TC programs, working groups, and webinars, including scheduling, agenda preparation, note-taking, and follow-up
- Manage logistics for webinars, meetings, and some administrative tasks for in-person events.
- Support member communications (newsletters, event invitations, updates) and maintain contact lists.
- Administer member-facing tools and platforms (Slack, Google Groups, Mailchimp, Google Drive).
- Assist with presentation development and updates for internal and external meetings.
- Collect, input, and maintain member activity data in the CRM and other systems to support reporting and analytics, in partnership with the Member Operations Specialist.
- Provide executive support to the VP of Programs & Member Success, including scheduling, travel planning, communications, and meeting preparation.
- Track and manage action items to ensure timely completion.
- Liaise with internal staff and member companies to coordinate scheduling and information-sharing.
Qualifications
- Bachelor’s degree preferred.
- 2 years of experience in administration, program support, or executive assistant roles.
- Highly organized with excellent project management skills.
- Strong written and verbal communication skills; able to interact with senior-level stakeholders.
- Exceptional note-taking skills with the ability to capture key points, decisions, and action items while maintaining contextual understanding.
- Proficiency in Google Workspace and collaboration tools (Zoom, Slack, Asana, Confluence).
- Familiarity with CRM systems (Salesforce, HubSpot, Copper, or similar), SurveyMonkey, and Mailchimp
- High attention to detail and strong memory for names and organizational context, supporting member and stakeholder engagement.
- Discretion in handling sensitive information.
- Proactive and collaborative mindset; thrives in a small, fast-moving team.
To apply
Please send cover letter (not AI-generated, please) and resume to gro.noitilaocygolonhcet@gnitiurcer
Applications will be reviewed on a rolling basis.
Why join us
At the Tech Coalition, you’ll be part of a passionate team dedicated to addressing one of the most critical challenges of our time.
We offer a collaborative and supportive work environment, opportunities for professional growth, and the chance to make a real difference in the world.
Background
The Tech Coalition unites the global tech industry to protect children from online sexual exploitation and abuse (OCSEA). No single company can tackle this alone – but together, we’re building a safer digital world for children.
As a trusted partner of the tech industry, we focus on strengthening collective capacity to combat OCSEA. Our community shares expertise and pools knowledge to strengthen all links in the chain, enabling companies of any size to access the tools, resources, and collaboration needed to drive meaningful impact.
Employee values
The Tech Coalition strives to ensure that each member of our team feels welcomed and valued. At the heart of this are four core values we expect all team members exemplify. We are:
Kind humans. We are friendly, generous, helpful, and considerate.
Committed to one another and to the work. We dig in and get it done. We own the whole mission.
Capable of purposeful and thoughtful leadership. We are resourceful, well-prepared, organized, and responsible.
Creative in our approach to our mission. We are thoughtful, agile, and innovative. We seek out new and better ways forward.
The Tech Coalition is an equal opportunity employer and celebrates diversity. We are committed to creating an inclusive environment for all employees.